Speakers of Executive Session and Panel Session Presentations

Quick Checklist

  • If needed, get a PowerPoint template here and prepare your slides according to the guidelines
  • Send your presentation to the session organizer
  • Attend Speaker’s Breakfast the morning of your presentation at 7:30 (room Les Écrins) and bring your filled Speaker's Bio
  • 20 minutes before your session: contact the session organizer to confirm your presence


Thank you for your contribution to this conference. This document describes the guidelines to prepare and present audio-visual materials at DATE. Please read all instructions carefully and follow them strictly to maintain the highest possible standards. Even experienced speakers should read the following paragraphs, as they cover several problems that have arisen over the years.

General Rules for Preparing AV Material

All slides must use landscape format. Color should be used carefully and color combinations resulting in a low contrast (e.g. dark blue on black) should be avoided.

The first slide should contain the title of your paper and the author names, your affiliations and your company, university or funding logo (if applicable). This will be the only page where logos are permitted.

Each conference room will have the following equipment: video projector/screen, microphone, Microsoft Windows 7 Laptop running a presentation management system hosting your previously uploaded slides, Logitech R800 Presenter with bright green laser pointer and slideshow remote controls. Connection of private laptops is generally not allowed due to technical limitations. No exceptions.

The conference laptops are supporting Microsoft PowerPoint 2010 (PPT, PPTX) and all prior versions as well as Adobe Acrobat (PDF) v1.4 compatible without applied security settings. You can also create your presentation with your preferred program application, as long as you can save or export it in this specific file formats. To speed up your start, we provide a PowerPoint template presentation. You are encouraged to use this template to prepare your presentation. Press here to download the PowerPoint file. Macintosh users: please convert your file to PC format or PDF before you leave for the conference. Be aware that PowerPoint Mac-to-PC conversions can lead to unexpected results, especially with fonts, certain formats of embedded graphics, and special characters (ASCII characters 128 to 255). To avoid questions of PowerPoint compatibility, please embed all used fonts, convert them to vectors or use only compatible fonts (e. g. Arial, Courier New, Lucida Sans, Times New Roman, Verdana).

PowerPoint externally linked videos are not supported. Embedded video support is limited due to the variety of available codecs. If you have video content to show, please get sure that your codec is part of the Windows 7 Codec Pack. Audio is not supported. Several other video codecs may work (use at own risk). Limited video conversation capabilities are available via the A/V staff at the conference. The exact A/V room location will be announced at the conference and can be obtained from the registration desk.

Presentation Submission:

Your session organiser is responsible to upload your presentation on the conference server in time. Please contact her/him for instructions. You will find a possibility to contact your session organiser in the session description in the DATE 2015 Programme.

At the Conference:

All presenters are required to meet with the local conference Audio/Video staff at least half a day before their talk to check their presentation at one of the conference computers. It is possible to advance the slides by using a remote control, the keyboard, or a mouse. As in previous years, you will need to be very careful with the use of animation. There may be a delay from when you push the button and when the next feature or slide appears, and multiple pushes may advance your presentation too far. Also, because of potential problems, pre-timed presentations will not be allowed. Please limit the file size to less than 25 Mbytes (except video content) to minimize problems with storage and access speed that can result in a distorted or incomplete presentation.

Presentation Preview:

Preview computer systems, identical in software and hardware to the one used for presentation, will be available in the Audio/Video office at the conference. This room can be used at any time during the conference for presentation concerns. Since this facility will be shared between multiple presenters, its use can be limited and it will not be available for editing presentations or for rehearsal. Please bring your own laptop if you want to edit your presentation on site.

Speakers must check their presentation at least half a day before their talk. The notebooks for slide checks will be available from Monday morning. There will be technicians available at the conference to help in case of any technical problem.

Speaker’s Breakfast

There will be a speaker’s breakfast on the morning of your presentation. It will be located in the room Les Écrins on lower level of the venue, and it will start at 7:30. Attending the speaker's breakfast at the morning of your presentation is mandatory in order to get all final instructions. A sign with the session number will point to your table.


Please be in touch with your session coordinator to organize the event. Be in the session room at least 20 minutes before the actual session starts. Make yourself familiar with the technical equipment. You should keep in mind your time limit during your presentation.