Introduction
This document describes the guidelines to prepare and present audio-visual materials at DATE 09. To maintain the highest possible standards, you are requested to follow the guidelines strictly.

Media of AV Material
Each presentation room will have the following equipment: video projector (beamer), PC running Windows XP with PowerPoint 2007, OpenOffice3.0 (Impress) and Acrobat Reader (PDF), microphone, laser pointer, and screen. 

Projectors for 35 mm slides and/or overhead projectors will NOT be available. 

You can create your presentation with your preferred program application, as long as you can save it in PDF, PowerPoint or OpenOffice format. We provide a PowerPoint template presentation, you are encouraged to use this template to prepare your presentation. Press here to download the PowerPoint file. Remember that only Acrobat Reader, OpenOffice (Impress) and PowerPoint 2007 (or earlier) formats will be supported at the conference. Presentations prepared with earlier versions of PowerPoint can usually be updated to PowerPoint 2007.  For all presentations, the minimum font is 20 point (28 point is recommended for headers).  Animation features can be used sparingly to increase the attention of the audience. You can also use video files linked to your presentation (Mpeg1: PAL or NTSC, Mpeg2: PAL or NTSC, Mpeg4+: DivX Version 5.1). Please do not use: Cinepak Codec (Mac or PC), Intel Indeo, Quicktime Movies or special hardware codecs.

All presentations will be collected on a central slide server. The presentations must be uploaded on site during the conference. Upload stations can be found at the slide preview room. For backup of your slides it is recommended to upload your slides to ftp.date-conference.com. You can access and practice your presentation at the rehearsal rooms provided (see comments below). A brief check of your presentation can be done with the PCs used for upload your presentation. There will be technicians available at the conference to help you in case of any technical problems.

General Rules for Preparing AV Material
When preparing your AV material, keep the time limit for your presentation in mind. 15 to 20 slides should be prepared for regular presentations (25 minutes).

All slides must use landscape format.  Color should be used carefully and color combinations resulting in a low contrast should be avoided. You can find a PowerPoint template here.

The first slide should contain the title of your paper and the author names, your affiliations and your company or university logo (if applicable).  This will be the only page where a logo is permitted.

You should also prepare the following slides:

• A slide describing the motivation and the basic idea of your work
• A slide containing an outline of your talk
• A slide containing the conclusion of your talk

Please make sure that index expressions are also readable.  Please note that minimum font size requirements apply also to index expressions.

Keep the material simple and uncluttered.

Program listings and very long equations should be avoided. Tables should be represented graphically, wherever possible.  Do not use the valuable space on your slides for large company logos and other elements that do not help in motivation or understanding your work.  Duplicates of slides should be produced in case the same information is needed twice (do not try to locate an already shown slide in your stack of slides).

Uploading your presentation
Pre-Event Upload:
We provide a file upload service for all presentations prior to the event. This upload can be seen as a backup for your presentation files, which is extremely helpful if you get in trouble with a broken USB stick during the conference.

The upload server provides FTP access. Therefore, please go to  ftp.date-conference.com. Enter the user name and password you received with an email. Use the “put” command to upload your file.

Please use the following naming convention:
The file names should include the session ID (s), the presentation number (n) within the session, and the paper ID (x) which you received in the e-mail notifying the acceptance of your paper, all separated by an underline, and finally followed by the appropriate suffix describing the format (ppt, pdf or odp) of the file

For example, if your presentation is in PowerPoint format, it is the second presentation in Session 4.3, and your paper ID was 0710, then s=04.3, n=2, and x=0710, and the file name should be 04.3_2_0710.ppt. Note the lower case letter, the use of the underline instead of a hyphen, and the 0's (zero) in front of the session ID to construct a 2-digit number identifying the session.

Note: The list of accepted papers (including paper ID and session ID) can be retrieved at http://www.c-lab.de/~date/accepted.html

On-site Upload during the conference:
You need to upload your PDF, OpenOffice or PowerPoint presentation during the conference. Upload stations can be found at the slide preview room. The supported media are USB stick or CD ROM.

Please load your presentation at least half day before your presentation to be familiar with the system. Note that you are allowed to change your presentation on site. All presentations will be checked for conformance with the standards described above. Authors may be required to modify their presentations to conform with these guidelines or according to the suggestions of the session chair.  Moderators have the right to refuse entries if the quality of the presentation material is not adequate.

Rehearsal and slide checks
Rehearsals are the key for an excellent presentation.  You should have trial runs before you come to the conference.  At the conference there will be AV practice rooms available for a final check. Sign-up sheets for these rooms will be available at the entrance of the rooms.

Speakers must try out their presentation at least half a day before their actual presentation. There will be technicians available at the conference to help in case of any technical problem.

Speaker’s Breakfast
There will be a speaker’s breakfast on the morning of your presentation.  It will be located in the main banqueting area on Level 3 of the venue, and it will start at 7:30. Attending the speaker's breakfast at the morning of your presentation is mandatory, in order to get the final instructions.

Presentation
Please be in the session room at least 20 minutes before the actual session starts.  Make yourself familiar with the technical equipment. During your presentation you should keep in mind your time limit. The session moderator will stop your presentation if it takes more than your allocated time slot.